Rent the Venue
Rental Guidelines and Policies for Heindl Center for the Performing Arts
- Rental Policy
- Technical Personnel and Equipment
- Front of House Personnel
- Ticket Sales Through the PAC
- Rules During Residence
- Fire Precautions
- Contracts for the use of the Heindl Center for the Performing Arts shall be issued in print form only. No verbal agreements shall be binding upon either party. A Facility Rental Contract must be completed and signed by the Director of the Performing Arts Center and the person(s) who is legally and financially responsible for the event.
- The Heindl Center for the Performing Arts reserves the right to decline to rent or prohibit the use of the facility on a case by case basis.
- The lessee cannot charge admission for the exhibition of any film or digital media of any kind. Only free screenings are allowed, and a public exhibition license must be on file in the Heindl Center for the Performing Arts business office at the time of the event.
- Lessee agrees to furnish the Heindl Center for the Performing Arts with a Certificate of Insurance showing proof of $1,000,000.00 in general liability coverage and $250,000 in personal injury coverage, naming the Heindl Center for the Performing Arts as an additional insured. This must be received no less than seven days prior to the event.
- Lessee waives and releases all legal claims against them Heindl Center for the Performing Arts, related in any way to this rental. Lessee agrees to indemnify and hold the Heindl Center for the Performing Arts harmless from all legal claims that may arise from this rental, including but not limited to claims for: 1) loss of personal property, 2) damage to personal property, or 3) personal injury of Lessee, Lessee’s guests, employees or agents, or any third party.
- A “rental day” is determined as occurring between the hours of 8 am and 12 midnight. Any use of the facility outside those parameters must be negotiated with the theatre management prior to the signing of the Facility Rental Contract. If the event goes beyond midnight, a rental overtime charge of $100 per hour will be assessed, and hourly labor rates will double.
Contact Kerry Goff to receive more information on rental deposit and payment.
REMOVAL OF PROPERTY
- Lessees are required to remove all property from the premises immediately following the event unless arrangements have been made with the Technical Director for removal at another time. There are no exceptions to this rule. The Heindl Center for the Performing Arts will not insure the safety of any property left in the building after an event. Property not collected within 10 days will be disposed of as necessary.
Technical Personnel and Equipment
- Lessees will be required to hire a minimum of two (1) technician from the theatre’s technical crew. These workers, chosen by the theatre’s Technical Director, operate and supervise lighting, sound and backstage management. Their hours are calculated at the close of the event and added to the final billing. The Technical Director has the authority to increase or decrease this crew based on the demands of the rental event.
- Only Heindl Center for the Performing Arts staff and crew may operate any Heindl Center for the Performing Arts technical equipment, including, but not limited to lighting, sound, projection and the theatre’s stage rigging system. All technical needs should be provided to the Technical Director no less than two weeks prior to the event.
- Lessee is responsible for the set up and removal of any personal and event-specific equipment, including, but not limited to, decorations, drops, signage, computers, catering, and any additional stage equipment not in the Heindl Center for the Performing Arts’ inventory.
- The Heindl Center for the Performing Arts requires, as part of its technical service, a backstage supervisor. This crew member is charged with the safety and timely execution of the event from backstage, including the fly system and dressing rooms. This employee is not an event stage manager. The lessee must provide its own personnel to facilitate the event in conjunction with the Heindl Center for the Performing Arts crew.
Front of House Personnel
- Custodial services prior to, during, and after each event are the responsibility of the Heindl Center for the Performing Arts. This includes trash removal, restroom maintenance, and the cleaning of the entire venue. If it is determined that cleanup after an event is excessive, the Heindl Center for the Performing Arts reserves the right to attach an additional $50 cleaning charge to the final rental invoice.
- A lobby manager must be hired by the Heindl Center for the Performing Arts and is required for security purposes.
- The Heindl Center for the Performing Arts requires that all box office personnel including ticket sales representatives and cashiers be hired through the Heindl Center for the Performing Arts.
- All ticket-takers, ushers, doormen, promotional duties, catering, decoration, etc., are the responsibility of the lessee but must be trained by the Heindl Center for the Performing Arts Front of House Manager.
Ticket Sales Through the PAC
- The Heindl Center for the Performing Arts will sell tickets for rental events on a limited basis. Tickets will be sold through the Northwest Center for the Performing Arts’ ticketing office from 1:00 to 4:30 PM on weekdays when NWCC is in session. Please note: this does not include selling tickets at the door prior to the event. No access is permitted to the Heindl Center for the Performing Arts’ on-site ticketing software and credit card system.
- A signed rental agreement and permission from the Heindl Center for the Performing Arts’ Director must be granted before releasing the Heindl Center for the Performing Arts’s phone number on ticket sales information.
- Lessee must hire Heindl Center for the Performing Arts concessions staff to operate and sell food and drink through the Heindl Center for the Performing Arts’ concession area. Lessees are not allowed to sell their own concessions under any circumstance without the consent of the Heindl Center for the Performing Arts management. The management retains the right to refuse concessions sales at any event.
- When the lessee opts to sell merchandise during the rental period, the Heindl Center for the Performing Arts is in no way responsible for the set-up and management of these activities. Currently, the Heindl Center for the Performing Arts does not assess any fee for lessee merchandise sales.
Rules During Residence
- During residence, the lessee shall be responsible for any damages to or any loss of Heindl Center for the Performing Arts equipment, furnishings, or fixtures. Please do not move any furniture or attach signs or decorations to any part of the building without approval from the theatre’s Technical Director.
- While in residence, children under the age of 12 must be accompanied by an adult. Children must not be left unattended and must not roam the building unattended.
- The following rules are strictly enforced:
- No glass containers of any kind in the auditorium without prior approval.
- No helium-filled balloons.
- No metallic confetti.
- During residence for rehearsals, the balcony is closed unless prior arrangements have been.
- During rehearsals, no food or drink is allowed inside the auditorium seating area except for water.
- No food is allowed backstage at any time. Only water may be consumed backstage and it must be in a spill-proof container.
- No painting is allowed in the theatre.
- Nothing may be affixed to the stage floor. This includes the use of screws, nails & adhesive.
- The use of fire, candles, pyrotechnics, and other flammables are approved on an individual basis. All require approval from the Northwest Mississippi Community College Director of Physical Plant and a fire permit from the City of Senatobia. The Heindl Center for the Performing Arts’ Technical Director can make this application upon request. If you intend to burn candles or use any type of pyrotechnic fire effect, you must notify the Heindl Center for the Performing Arts no less than 2 weeks prior to your event. The Heindl Center for the Performing Arts will secure a fire permit, and this nominal fee will be attached to your bill.
- The following are the fire code regulations enforced for all occupancy of the theatre:
- There is absolutely no smoking in any part of the building at any time.
- No parking in the front of the Heindl Center for the Performing Arts except for immediate loading and unloading of equipment and/or passengers.
- Main exit doors must remain unobstructed at all times.
- Auditorium exit doors must remain unobstructed at all times.
- No seating of any kind is allowed in the auditorium aisles and all aisles must be unobstructed for the entirety of the event.
- Rear auditorium fire exits must be free of any obstructions at all times.